ITNS 2021 Call for Abstracts Instructions
The International Transplant Nurses Society will again offer an interactive opportunity at this year's conference. We invite you to submit an abstract for our Annual International Meeting in Portland, Oregon, USA. If you would like to submit a proposal, submit by Monday, March 8. To provide a broad array of learning opportunities, we are planning our Annual Meeting to be a hybrid meeting, holding both a live and virtual component.
Who Should Submit?
Abstracts may be submitted by nurses, medical students, and those holding post-graduate degree or students working to attain such degrees. Early submissions will be appreciated. Please email Education Administator Kat Waks with any questions.
Abstract Submission Requirements and Evaluation Criteria
By submitting an abstract, you agree to the following stipulations if the abstract is chosen:
- All abstracts must be submitting in English.
- Abstracts MUST be BLINDED and must not refer to the organization, author, or location in the title, presenter information, abstract text, etc. Any unblinded abstracts wil be immediately disqualified.
- Utilize APA format for references in the Bibliography section.
- Biographical Data and Conflict of Interest Disclosure (Bio/COI) forms must be completed for the main presenter, co-presenter(s), co-poster presenter(s), and contributor(s) prior to submission.
- All conference registration, travel, and hotel costs are paid by the speaker(s).
- The abstract title, speaker information (including credentials), and abstract descriptions will appear in all conference materials exactly as submitted. No title changes can be made once the abstract has been submitted. Submitters are asked to determine the final title, proofread the application for typographical errors, and verify the accuracy of the speaker listings and abstract title and content before the abstract is submitted.
- The main presenter contact will be responsible for meeting all deadlines and requirements regarding the abstract. Failure to meet deadlines and requirements will result in the withdrawal of Continuing Education (CE) credits for the session. The main presenter contact is responsible for notifying ITNS Staff of any changes, additions, or corrections in main presenter, speaker, or contributor names, paper titles, or availability to present the submitted paper/poster at the assigned date and time. Unless otherwise noted on the abstract, the main presenter will be considered the only contact.
- By submitting the abstract, the main presenter agrees to attend the Annual Meeting to present the abstract if accepted, or coordinate for another colleague to present the abstract.
- The main presenter acknowledges access to the following audio-vidual aids for the presentation:
- Podium Microphone
- Projection Unit
Session (Paper/Poster) Presentation Formats
- Concurrent 30-Minute Session:
A 30-minute session presentation of a topic that consists of lecture/discussions. Authors must be willing to modify the content to fit the appropriate format. Presentation delivered within a 30-minute timeframe (25-minute presentation followed by 5 minutes for questions).
- Poster Presenter:
Presenters are assigned specific times to stand by their poster and answer questions posed by passing colleagues during the conference. The visual poster presentation will be 4' x 8' size and depict research, QI, education, or leadership findings by an individual or representatives of a team. As 2021 will be a hybrid meeting, poster presenters will be required to upload a PDF version of their poster for the virtual audience.
All presentations that include patient-specific information and/or pictures (research studies, case studies, or quality improvement initiatives) MUST:
- Meet your institution's criteria for human subject protection
- Have Institutional Review Board (IRB) approval
- Comply with HIPAA regulations (United States Health Insurance Portability and Accountabiity Act of 1996)
**Please note that final decisions on submission format and timeframe rest with the Annual Meeting Planning Committee**
Classify session according to attendee expertise levels, not the level of the presenter:
- Beginner: New to the field, topic, or to the care of transplant candidates and/or recipients.
- Intermediate: Has worked in the field for several years and is proficient in caring for transplant candidates and/or recipients.
- Advanced: Has extensive experience and expertise in caring for transplant candidates and/or recipients or is an advanced practice nurse (e.g., clinical nurse specialist, nurse practitioner).
- Main Presenter: Is the main presenter of a submitted abstract and will attend the meeting and present.
- Poster Presenter: Is the main poster presenter of a submitted abstract and will attend the meeting, set up, and present the poster.
- Co-Presenter: Are individuals who will be attending the meeting and will be presenting with the main presenter.
- Co-Poster Presenter: Individuals who will be attending the meeting and will be presenting with the poster presenter.
- Contributor: Are individuals who contribute data, educational planning, or research towards the submitted abstract, but will not be presenting.
Each abstract will be evaluated through a blinded, peer review process by members of the Annual Meeting Planning Committee. Notification of abstract selection or non-selection will be sent in the spring. Incomplete abstracts will not be considered for presentation.
If you have any questions, please contact Kat Waks. We hope you have found the above explanations helpful and look forward to reading your abstract submission.
ITNS Virtual Annual Meeting Code of Conduct
ITNS is committed to providing a safe, productive, and welcoming environment for all meeting participants and ITNS staff. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, ITNS staff members, service providers, and all others are expected to abide by this Virtual Annual Meeting Code of Conduct.
ITNS has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, ITNS asks that you inform either Joe Lindahl, MA CAE, Executive Director (firstname.lastname@example.org) or call (847) 375-6340 so we can take the appropriate action.
Unacceptable Behavior is defined as:
- Harassment, intimidation, or discrimination in any form.
- Verbal abuse of any attendee, speaker, volunteer, exhibitor, ITNS staff member, service provider, or other meeting guest.
- Examples of verbal abuse include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, ITNS staff member, service provider, or other meeting guest.
- Disruption of presentations during sessions, in the exhibit hall, or at other events organized by ITNS throughout the virtual meeting. All participants must comply with the instructions of the moderator and any ITNS virtual event staff.
- Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services. ITNS reserves the right to remove such messages and potentially ban sources of those solicitations.
- Participants should not copy or take screen shots of Q&A or any chat room activity that takes place in the virtual space.
ITNS reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and ITNS reserves the right to prohibit attendance at any future meeting, virtually or in person.
The 2020 International Transplant Nurses Society Annual Meeting will offer continuing education (CE) credits for nurses. Credit will be awarded for those sessions attended and evaluated. Successful completion requires that participants register for the meeting, attend and participate, and complete an online evaluation. Participants will receive their CNE certificates immediately after they submit their evaluations online.
This activity has been submitted to the American Association of Neuroscience Nurses (AANN) for approval to award contact hours. AANN is accredited as an approver of continuing nursing education by the American Nurses Credentialing Center’s Commission on Accreditation (ANCC). Determination of credit is pending.
Category I Continuing Education Points for Transplant Certification have been applied for through the American Board for Transplant Certification. Determination of credit is pending.
Disclaimer: The material presented in this activity represents the opinion of the speakers and not necessarily the views of ITNS.
Statement of Non-Endorsement: Accredited status does not imply endorsement by ANCC of any commercial products displayed in conjunction with this activity.
Disclosure of Conflicts of Interest: AANN requires instructors, planners, managers, and other individuals who are in a position to control the content of this activity to disclose and real or apparent conflict of interest (COI) they may have as related to the content of this activity. All identified COI are thoroughly vetted and resolved according to AANN’s policy. AANN is committed to providing learners with high quality activities and related materials that promote improvements or quality in healthcare and not a specific proprietary business interest of a commercial interest.